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Steps To Execute

Login as:
RF-SMART Token Login
 Select the Kimray All Functions Menu
Select the Kimray Purchase Order Receive LP function.

1. Select Location or confirm if location set is the same as you are in.
2. To add or change location, click on the location field, then scroll down to select the desired location.
3. Enter/Select Purchase Order.  Click on the Purchase Order field and enter the purchase order number to be received, then hit the arrow button to enter the number you keyed in.
3a. Alternatively, you can select the Load Purchase Orders button and scroll down to find and select the PO to be received.
4. In the header section of the PO, the buyer name should be shown. This is for reference if questions with the PO.
5. In the header section, you should see the PO Type.
6.  Click on the Bin field and key in the bin number that you will receive the items.  You can scan the bin barcode which will populate the bin and will take you back to the item listing screen.
6a. alternatively you can select the bin field and key in the bin then hit the arrow to enter the bin number.
7. Select the item that you need to receive.
8. Confirm prompt for Check for MTR, is one available, if item is flagged as needing MTR.
8a. If item is not flagged to require MTR, you will not get a prompt for Check for MTR.
8b. if Prompted, user to select No to confirm the inventory status is set to MTR Required.
If user needs to see who the Buyer was, they will be seeing the buyer after they enter the qty being received for the item, when taken back to the main item listing page.
8C. If prompted for MTR, User to select Yes to confirm inventory status is set to default status.
9. Confirm Red text of "Inspection Required" if item flagged as needing inspection.
9a. If MTR was not available and Inspection is required, confirm the status is set to MTR Required.
9b. IF MTR is available and Inspection is required, confirm the status is set to Inspection Required. If neither Inspection required or MTR required the status will be set to default receiving status.
10. Enter quantity to be received by clicking on the Qty field.
11. If not receiving to a license plate, Print item label with details.  Note: If the item selected does not have header message of "Receive Item to Container" in blue text, then no LP will be required.
11a. Select the Print Labels button after you enter the qty to be received.
11b. Click on the Printer field if you need to select a different printer.  Need to choose printer, "RF SMART TEST".
11b. select the number of labels field and key in the number of labels you want to print.  Hit the arrow key on the keyboard to enter the number entered to print.
11c. Should see green prompt on bottom of screen showing label queued.
11d. Details printed on label:
Item Number
Description of item
Vendor Name
Purchase Order Number
Quantity Received
Heat Codes
Weight/UM Each for the item
12. click on the qty field, then click the keyboard arrow button to enter the quantity to be received.
12a. Enter a quantity greater than the items tolerance setting and confirm the user is prompted stating the quantity is greater than allowed tolerance. this can be a single quantity entry, or an accumulated quantity over multiple receipts for the item.
12b. best way to test overage tolerance is to select the item again, then enter a quantity that is double the PO quantity for the item.  If tolerance is set, you will see a red message stating the quantity is greater than allowed tolerance.  If no tolerance is set, the quantity will be accepted.
13. User will be shown an Actual Receive Date field, which will be populated with the current date.
13a. click on the date field to either enter or change the date to reflect the date the product was physcially delivered to Kimray.  Hit the arrow key on the keyboard to accept the date.
Note, if partial quantity received for the item, and not receiving to LP, you will be returned to the quantity entry screen after entering the actual receive date.  If full quantity received, and not to an LP, you will be taken back to the item listing screen where the item received should be colored green.
14. Confirm there is no Update UPC button for the item.  This would normally show between the Print labels button and Complete (##) buttons.
15. Confirm the UOM button is only for display and user cannot select and change the UOM for the quantity to be entered.  Click on the blue box beside the quantity field and it should do nothing.
16. If item is flagged to receive to license plate, the user is prompted for a license plate after the actual receive date has been entered.
16a. Hit the New LP button in the top right corner.
16b. Warehouse Manager to Confirm LP number starts with the vendors internal ID, then dash next number generated.
16c. click on the Printer field to select the printer, RF SMART Test.
16d. click in the number of labels field and enter 1, then hit the keyboard arrow key to enter the quantity of lables to be printed.
16e. Should see a green confirmation of label being queued to print, at the bottom of the screen.
16f. Details printed on the LP label are as follows.
LP Number
Item Number
Description of item
Vendor Name
Purchase Order Number
Quantity Received
Heat Codes (if applicable)
Weight/UM Each for the item

Note, if partial quantity received for the item, you will be returned to the quantity entry screen after printing the LP label.  If full quantity received, you will be taken back to the item listing screen where the item received should be colored green.

17. Hit submit to create the item receipt record in Netsuite.
Note: Could be partial receipt or full receipt of items on the purchase order.
17a. will see a green success at bottom of the screen indicating the item receipt was created.

Login to Netsuite with Fusion Kimray - Warehouse Manager
18. Confirm details of item receipt match what was received.
18a. in the global search bar type in the PO# that was received.  You can select it from the listing, or hit enter and you can select the view button for the PO in the listing.
18b. On the PO form, scroll down about a third of the form where you will see a row of sub-tabs.  Select Related Records sub-tab.
18c. You should see an item receipt record that has the date the record was created, which should be the date you submitted the transaction in RF-SMART.
18d. select View for the item receipt record.
18e. Confirm the item and quantity received match what was received from the RF-SMART function.  This will be at the bottom of the record, in the Items sub-tab.
18f. Item number will be on the far left side of the line.  Quantity will be right after On Hand.  Quantity should be they quantity entered in RF-SMART to receive for the item.
18g. Confirm the On Time Delivery date matches the Actual Receive Date entered in the RF-SMART function for the item.
18h. The on time delivery date is located on the far right hand side of the line item.
19. Confirm license plate record details in Netsuite reflect the items received and the inbound transaction matches the item receipt record.
19a. using the printed LP label, go into Netsuite and enter that LP number in the global search bar.
19b. Select the LP from the listing, or if you hit enter, you can select view for the LP in the listing.
19c. On the LP screen, confirm you see the details for what was received.
PO Number
Item Number- matches on the PO and the item received in RF-SMART.
Quantity Received- what the user received with RF-SMART for the LP.
Vendor Name- matches vendor on the PO record.
Heat Codes (if applicable)

Expected Results


The license plate print request will have the required print data to be used by SummitIT print solution.
The item label print request will have the required print data to be used by SummitIT print solution.
LP Number (only on LP label)
Item Number
Description of item
Vendor Name
Purchase Order Number
Quantity Received
Heat Codes
Weight/UM Each for the item

TC-01037 : Kimray PO Recieve LP- Purchase Order Receiving Licesne Plate - Confirm Print data for License plate and item label created for printing

View related Pass/Fail Images

Process Area : Inv Management