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TC-03044 : Purchase Order Approval Workflow - Approve
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Process Area : Procurement - Approval Process
Steps To Execute
Approving a workflow: 1. Buyer uses the Global Search at the top and enters the Purchase Order number. 2. Buyer hovers over the results and clicks on Edit. 3. Buyer reviews the existing purchase order, saves the purchase order, and click on "Submit For Approval". 4. If the Purchase Order's total amount is less than or equal to the Buyer Limit, the purchase order goes straight to approved. Otherwise, the workflow routes straight to the approver with the highest authority based on the Purchase Order's total amount and assigns the Next Approver. The workflow emails everyone from the Buyer's Supervisor to the approver with the highest authority, alerting them that a purchase order is pending approval. 5. Validate the Next Approver and the Next Approver role and make sure it is the correct approver based on the DOA chart. 6. Validate the email is sent to the correct users under the Communication subtab. 7. As whoever the next approver is, on the home dashboard, hover over the Reminders portlet, click on the three dots, and click on Set Up. A pop-up screen appears. 8. Search for Purchase Orders to Approve on the left and drag to Headline on the right. 9. Click Save. 10. Hover over the Reminders portlet and click on the refresh icon. 11. Click on Purchase Orders to Approve. 12. The Next Approver clicks on View. 13. The Next Approver clicks the Approve button.
Expected Results
The purchase order is in an approved state and can be received.