Fusion Testing
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TC-11013 : Bill a received Purchase Order for quantity that exceeds tolerance.
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Process Area : F&A
Prerequisites
Purchase Order is received but not fully billed. Tolerance for Qty and Price is 5% Total allowable tolerance if within 5% is up to a max of $250.
Steps To Execute
Role: Kimray AP Analyst Kimray AP Supervisor: 1. Query the Purchase Order that is to be billed in the Global Search. 2. Click Bill Header region: Enter the Reference No (Invoice No) Vendor is automatically populated Enter the AP Invoice Date Enter a memo for a brief description of the Bill Next Approver is not required as the exception if any would be routed to the Buyer on the PO. Lines Region: On the Items subtab validate the Items quantities and rates that are pulled into the Vendor Bill against the physical Bill that was received. Change the quantity to be a higher value (greater than 5%) than what is on the PO. 3. Tax and Freight: If there is tax or freight on the physical Bill that was received enter this amount under the Expenses subtab as follows: Enter the GL Account amount department and optionally location based on the account type. Based on the account type enter the Department and Location Click Save. Attach the soft copy Bill to the Vendor Bill record by dragging the soft copy Bill onto the "Drop files here" message that is on the top right hand corner of the Vendor Bill 4. Click Submit for Approval and observe that the Bill is routed for approval to the Buyer on the Purchase Order.
Expected Results
Vendor Bill is Pending Approval Vendor Bill is routed for approval to the Buyer on the PO