Fusion Testing
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TC-11018 : Create nonPO Vendor Bill and submit for Approval
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Process Area : F&A
Prerequisites
Vendors Items GL Accounts are set up.
Steps To Execute
Role: Kimray AP Analyst 1.Transactions > Payables > Enter Bills 2.Fill out the information below Header region: -Enter the Reference No (Invoice No) -Select the Vendor Enter the AP Invoice Date -Enter a memo for a brief description of the Bill -Populate the Next Approver -Enter the Purchase Approval Category -Enter the Purchase Approval Category gets pulled in from the Purchase Order) Lines Region: -Enter the GL Account and amount under the Expenses subtab -Enter a line description -Based on the account type enter the Department and Location 3.Click Save. 4.Attach the soft copy Bill to the Vendor Bill record by dragging the soft copy Bill onto the "Drop files here" message that is on the top right hand corner of the Vendor Bill 5.Click Submit for Approval 6.Navigate to the Communication tab and confirm there is an email message sent for the approval. (Note: email will send to the inbox of the Bill creator in Sandbox) 7.Forward the email to the Approver.
Expected Results
Vendor Bill approval email is seen in Bill Creator’s inbox and has a pdf attachment with the Vendor Bill details. GL Impact has a posting status of "No" as it is pending approval. Approval role is populated and is seen under the Custom Tab of the Vendor Bill Approver can approve bill if it is within their approval limit. Bill Creator cannot edit the bill once it is approved.