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TC-11089 : 3 Way Match Bill created within $250 tolerance qty > 5%
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Process Area : F&A
Prerequisites
PO created PO fully received
Steps To Execute
Role: Kimray AP Analyst Kimray AP Superuser Overview: PO and Receipt are equal Bill is created for ; 5% qty tolerance but within $250 1. Query the Purchase Order that is to be billed in the Global Search. 2. Click Bill Header region: Enter the Reference No (Invoice No)Vendor is automatically populated Enter the AP Invoice Date Enter a memo for a brief description of the Bill Next Approver is not required as the exception if any would be routed to the Buyer on the PO. Lines Region: On the Items subtab validate the Items quantities and rates that are pulled into the Vendor Bill against the physical Bill that was received. Change the quantity to be a higher value and more than 5% of the quantity on the Bill. Also ensure this does not cause the total Bill amount to be greater than $250 when compared to the PO Amount 3. Tax and Freight: If there is tax or freight on the physical Bill that was received enter this amount under the Expenses subtab as follows: Enter the GL Account amount department and optionally location based on the account type. Based on the account type enter the Department and Location Click Save. 4. Click Submit for Approval and observe that the Bill is Pending Approval
Expected Results
Since the Bill is created for ; 5% qty tolerance but within the $250 threshold the Bill will show as Bill Pending Approval and will require approval. Buyer is set as the Next Approver on the Bill