Fusion Testing
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TC-11127 : Void a Payment in a Closed Accounting Period
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Process Area : F&A
Prerequisites
Vendor Payment(s) Created Confirm that payment(s) have not cleared the bank Vendor Payment(s) selected for void test reside in a closed accounting period
Steps To Execute
Payments in Closed Accounting Periods Role: Administrator Navigate to Transactions > Payables > Pay Single Vendor > List Find a payment in a closed accounting period. Click View to open the payment record. Note that a void button is not visible either when viewing the payment or after clicking edit. Navigate to Setup > Accounting > Accounting Preferences. Under the General Tab mark the option to "Void Transactions using Reversing Journals" and save. Note while this option is marked users will not be able to void other transactions such as Vendor Bills Customer Invoices etc. Role: Administrator or Kimray AP Supervisor Return to the payment in a closed period you will be voiding. Note that the Void button is now visible. Click the Void button which opens a new Voiding Journal page. Confirm the Date and Posting Period for the voiding journal are correct. Save. Confirm the reversing Journal is created. View the GL impact which includes offsetting GL impact from the original payment. A link to the original payment is included in the "Reversal #" field. Click the reversal number to return to the payment. Confirm the status is "voided". Role: Administrator Navigate back to Setup > Accounting > Accounting Preferences. Unmark the Accounting Preference to "Void Transactions using Reversing Journals" and save. After this option is unmarked users will be able to see the void button on void other transactions such as Vendor Bills Customer Invoices etc.
Expected Results
Vendor Payment status is voided. When the Accounting Preference "Void Transactions using Reversing Journals" is enabled voiding a payment results in creation of a voiding journal.